Board Meeting Minutes
Troop 351 Honor Scout Alumni Association June 30, 2021
ATTENDANCE
All Board members were present (via Zoom): Rod Dore, Craig Hoffman, Terry McAteer, Wayne Schafer, Joel Wiener
CALL TO ORDER
A meeting of the Board of Directors of the Alumni Association was duly called on Wednesday, June 30, at 9:10 am. Chief Executive Officer Horace Green called the meeting to order.
The minutes of the Board Meeting on March 24 were approved by acclimation. CONFIRMATION OF DATES
Members McAteer and Hoffman confirmed that the dedication of the Scoutcraft Building at Camp Royaneh would be on August 21, with the camp opening at 10 am and the ceremonies beginning at 11 am. The Board discussed the hosting of lunch following the dedication, with the details to be planned once a final head count had been determined.
Member Dore confirmed that a Memorial Service for Larry Teshara would be held at 11 am on Saturday, August 28 at St. Stephen’s Church on Eucalyptus Avenue in San Francisco.
MEMBERSHIP
Member Wiener informed the board of a non-alumnus who was interested in the mission of the Association, and asked to be included in our communications to the members. It was decided by acclimation that those individuals could be added to the mailing list in a section ancillary to the list of Alumni.
COMMEMORATIVE PLAQUE
It was suggested that it would be a nice touch to commission the creation of a plaque to be mounted on the Scoutcraft Building at Camp Royaneh, delineating the accomplishments of Larry Teshara in Scouting. Member Hoffman offered to put Member Wiener in touch with a vendor who had done similar work for the camp in the past. Member Wiener committed to compose copy for the plaque, and submit it to the Board for approval.
FINANCIAL
The Treasurer reported that the bank account held the sum of $964.99. Member McAteer reported that the campaign to raise money for a concrete pad to function as a foundation for the Scoutcraft Center had been a success, that the pad had been completed, and that in fact there might be money left over from that campaign that could be returned to the Association. Member Hoffman said he would follow up with the Camp administration, and would inquire if such funds could be used to purchase the commemorative plaque.
FUNDRAISING
The Board discussed the two charities that CEO Green proposed as recipients of our contribution for 2021: Root & Rebound Re-entry Advocates, and the James E. West Fellowship. The Board certified that either charity would be worthy of recognition, and that in fact, the donation could be split between the two entities.
Member Schafer brought up the subject of fundraising, and specifically how to encourage members to contribute to the donation fund. He suggested that it is incumbent upon the board to lead by example: that is, the Board needs to show members that they are committed by making donations themselves. The Board took this suggestion under advisement.
It was agreed by acclimation that all donations should be sent to the Secretary/Treasurer at his home address.
FUTURE EVENTS
The Board discussed future Association reunions. It was agreed that we would discuss a potential reunion date once it was clear that group events were both sanctioned by appropriate government agencies and appealing to the Association members.
ADJOURNMENT
The Board agreed to meet next on September 29 at 9 am. CEO Green adjourned the meeting.
Prepared by:
Joel D. Wiener, Secretary/Treasurer
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